Posts Tagged ‘Participants’

How Effective Are Webinars For Training?

September 10th, 2010
Asma Zaineb asked:




According to Wikipedia, a webinar is a term to describe a kind of web conferencing for conducting live meetings, trainings, presentations, etc., via the Internet. The presenter or host communicates with the participants, lets them view the presentations, allows them to ask questions and engage in a discussion.

Webinars can be either one-way where the speaker speaks to the audience with limited interaction from the participant’s end or it can be a collaborative effort with polling, Q&A sessions enabling full participation between the audience and the speaker or presenter. Webinars, held via the Internet, offer the advantage to both the participant and the presenter to attend or hold sessions from the convenience of their personal location, such as their home or office.

If the company does not want its employees to spend a whole day in training, webinars can be held for short durations like an hour or two to focus on urgent training needs. The key feature of a webinar is its range of interactive elements-where one can give, receive and discuss information in contrast to other options where data transmission is one-way and a lack of interaction exists between the presenter and the audience.

The benefits of webinars are too many to be ignored. Chief among them are:

- Incredible savings for a company as its employees will not have to travel from various places to attend training sessions.
- Reduces travel time.
- Increases productivity.
- Helps the company to make decisions faster.
- Reduces unproductive time.
- Improves management communication.
- Allows for greater participation and teamwork by reaching out to a larger audience.
- Avoids administrative hassles associated with Instructor Led training.
- Accessibility to view documents, diagrams and illustrations from the comforts of one’s PC.
- Review prerecorded or archived presentations.
- Easy sign up and login.
- Real time feedback.

A webinar is also a fantastic way to interact with prospective clients, unable to meet face-to-face, that are interested in learning more about the products or services of a service company. Very much like meetings held in a conference room, webinars offer an added benefit of allowing participants to listen to informative audio about the product or service via a telephone, interact with presenter or speaker and ask questions in real-time.

Jacob
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Where Do I Find Cheap Web Conferencing?

August 19th, 2010
Peter Leigh asked:




While finding cheap web conferencing is the ultimate goal of businesses, there are certain factors that you have to consider. The cheap rates for the web conferencing are not the most important feature of such a service. Although they may seem attractive on the surface, you do have to look deeper into the services to make sure you can get exactly what you need. If cost is a major factor in getting the cheapest conference calling rates, the best thing you can do is a search of all the providers to find which one can offer you the best plan for the cheapest rate.

Big companies, such as WebEx, do offer cheap rates for web conferencing. It is best to use a well-known company to make sure all that you have secure service and that you can access it 24 hours a day, 7 days a week. This is especially important if you want to interact with business partners and clients from all over the world so that you don’t have to worry about time zone problems. Although smaller and lesser known companies may offer you cheap conferencing calls, they are also known to have more problems, such as a lack of features and lesser quality video.

When you search for cheap conference call providers, you do have to look at whether or not they provide such features as file and application sharing. With the better known companies, such as WebEx, these are standard features and the company has been in business long enough to have worked out all of the bugs. Conference recording and polls are other features you should look for because they enrich the conferencing situation and make it an enjoyable one for all participants.

Using conference calls will drastically reduce the expense of training within your company. You no longer have to arrange and pay for meeting rooms or pay travel expenses for your employees. Although you can save money in the initial cost when you choose a company with cheap rates for web conferencing, you may encounter more problems than you realize. You need good connections at all times in order for this method of meeting to succeed and smaller companies often do have this problem.

The number of people that you need to conference with at one time is also an important factor to consider when you are looking to reduce the costs of web conferencing. The best cheap conferencing via the web should allow you to include a large number of participants. If you need to include people from distant locations, you need to ensure that your cheap rates allow you to include them. The rates are also a determining factor. Some companies charge on a rate per person, while others charge a monthly or annual flat rate. You also have to be careful about any hidden fees that may not be explicit in your contract, but show up on your invoice for web conferencing fees.

Marlene
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Choosing the Right Conferencing Equipment for Your Business

August 12th, 2010
Zaibatt Zaki asked:




The different forms of conferencing have enabled organizations to perform business on a global level. However, to enjoy the maximum benefits of conferencing it is essential for organizations to invest in the right and high quality conferencing equipment.

Given below are a few guidelines which will help you to choose the right conferencing equipment for your business.

Audio conferencing is one of the oldest forms of conferencing and has come a long way, with several development, since its inception. When conferencing phones and services were introduced in the market for the first time, they were priced high and were out of reach of small and medium sized organizations. However, due to high popularity and demands for teleconferencing equipments, these are now available in different models with different features, at reasonable prices.

With so many options available in the market, an organization is bound to get confused while choosing the most useful equipment for the organization. However, while choosing phone conferencing equipment, an organization should make the following considerations:



The sound quality and clarity offered by the system.



The features present in the system and whether they will prove useful for the organization.



The number of microphones. More the number of microphones better will be the sound clarity.



The capability of the system in accordance to the number of expected participants and the size of the conference hall.



The Polycom Conference Phones are considered as some of the best audio conferencing equipments available in the market.

Video conferencing is being adapted by organizations as their means of communication as it facilitates important people of the organization to communicate with each other, no matter which part of the world they are located at. While purchasing video conferencing equipment, the following things should be considered by an organization:



Resolution and picture quality: Clear and high quality images are the essentials of a video conference. If the images and video shared are not clear, the participants of the conference won’t be able to understand what is being displayed. Therefore, there won’t be any use of conducting the video conference. Therefore, the camera should be of a high resolution and capable of capturing clear images. It should be able to capture clear image even if there is low light in the room.



Useful features: In the market, one can find several types and models of web and video cameras available with different features. An organization should go for the camera with the features which are required for fulfilling business purposes or features that are useful for the business.



Easy to set-up and use: The video conferencing equipment purchased by an organization should have easy to use functions and should also be easy to set-up.



Whether it is Polycom speaker phones or video conferencing equipments, besides considering their features, an organization should also consider the reputation and reliability of the vendor from whom the purchase is being made.



Edwin
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Web Conferencing Can Save You Time and Money!

July 23rd, 2010
Keith Thompson asked:




Most businesses are coming to understand just how valuable web conferencing can be to make their jobs so much easier and to enable them to conduct business all over the globe. Now a business in the United States can hold a web conference with partners or prospects in Japan by using a simple web conferencing interface without either business having the need to get on a plane or spend hours on the phone.

This also true for state to state, or even across town. Web conferencing makes it so much easier to communicate and share ideas and projects instead of having to physically be in one place or another.

The amount of savings generated by employing web conferencing is enormous. Just the travel savings alone would be a huge chunk, but when you figure in all the corollary savings, such as time out of the office, hotels, meals, per diems, cabs, room rentals and more, you start to see what type of a benefit this can be for even a smaller business.

Web conferencing allows you to conduct business at any time of the day or night, irrespective of where you happen to be. (You may have to make allowances for someone on the other side of the world who may be asleep, but you get the idea!) Web conferencing is usually best conducted on a hosted service with each user logging into the same conference, and viewing the same screens. Most services have the ability to offer interactivity, and the facility to change users, record the meeting, and more.

It is very economically priced and you can be up and meeting a a very short time. Many have email abilities to notify participants when their meeting or webinar is about to begin. Many of these companies offer a free trial so you can try it before you sign up for it.

The software is hosted on their site, and access is granted through their servers to your participants. This also allows the web conferencing company to be able to back up just in case of a crash or other malfunction.

Web conferencing has ridden the crest of the telecommunications wave and taken businesses into an era when they can do in minutes what used to take weeks or months. Make sure your business is making the best use of web conferencing to hold their online meetings as you can.

Lawrence
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The Five Best Features of Online Web Conferencing

July 14th, 2010
Stephen R. Beck asked:




Online web conference provides you with a number of options at your disposal that you cannot get in any other type of presentation type. Here are some of the options that are available to you when you use webinar trainings to sell the products and services your company offers.

1. Question boxes
This is useful to allow any participant who is connected to the webinar to be able to type a question for you to answer. You can choose to address the question immediately or address it at a later point on the webinar. Sometimes I will open up the webinar at the end of the presentation for questions from the participants. You cannot do this on a teleseminar. In fact, it is difficult to do this in any other format.

2. Make the most of your presentation
With an online webinar you can use PowerPoint presentations to your advantage. Unlike a teleseminar, a webinar allows your participants to be able to not only hear you but also follow along with you on a PowerPoint presentation that you walk them through. This gives them a visual feel for what you are explaining to them and increases their comprehension level.

3. Conduct an exit survey
Once you conclude your online web conference you can survey your participants. There is a lot of value in this. You can ask them what they liked best about the webinar as well as if they would recommend it to others. There are a number of ways this can help you. For instance, based on the responses, you get a good idea who is interested in your products and services. You can then target your follow-up based on those responses. It also allows you to generate testimonials from the survey.

4. Total involvement of listeners
Webinars are very effective. They are an excellent form of influencing your prospective customers. They engage multiple senses. You can be heard, you can be seen and they can interact with you. Because there is involvement on multiple levels it increases the perceived value much higher than other forms of selling. It is far superior then just hearing someone. It is better than just reading words. Hearing and seeing your inflections give you the ability to better express abstract ideas.

5. Allow you to involve their emotions.
An online web conference gives you the ability to show as well as tell. If you sell software, you can demonstrate how it works. If you have pictures of your product you can show those. For instance, on a webinar I hosted, I showed the participants pictures that I took on trip to Ireland. This is far superior to just trying to describe these pictures in verbal or written words alone.

Other items you can show are websites, membership websites and virtually anything that will help you to make sales. If you have a retail store, you can show the products that you sell there. Business webinars do a fantastic job at getting the sale. The power is found in the ability to stir up the emotions of the participants and get them to interact with you, which drives the sales process.

I am not saying that you should never use other selling strategies. I use them as well. I have just found that an online web conference works very well and I do them continuously as a result.

Kenneth
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Web Conference Calls – How To Set Up Web Conference Calls

October 19th, 2009
Ricky Lim asked:




Effective communication between people has been a concern for humankind since the early days of its evolution. With the coming of the Internet, chatting and conferencing on the net has taken the center stage. Web conference calls have revolutionized the way that people communicate with each other, and are increasingly being used by people as well as businesses.

The importance of web conferencing can be gauged if we look at the fact that it has not only helped many businesses to prosper by enabling timely and effective communication between the different parties involved, there have also been case of miraculous surgeries being performed by doctors communicating through web conferencing calls. Using web conferencing eliminates the need to travel and saves a lot of time and money, and helps in knowledge sharing and distribution.

How To Set Up Web Conference Calls?

Though it may seem complicated, setting up conference calls are easy. A web conference call can be placed from any location to any location in the world and the communication can be audio or video or both.

A simple web conference needs a computer, input and output devices such as web cams, speakers and monitors and an Internet connection. Another method, which is gaining ground, is the method called webcasting in which only one-way communication is done. A person gives a speech or presentation to the listeners on the other end. Large-scale web conferencing may require professional help to be set up.

How To Ensure That The Web Conference Call Is Successful?

Ensuring that the participants are well prepared while attending conference calls is a must if you want the objectives of web conferencing to be met. It is also important to coordinate between the participants and make sure that they log in at the same time. The objectives of the web conferencing must be given well in advance to the participants and the agenda of the meeting should be made clear beforehand.

Charlie
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Interactive Web Conferencing

August 20th, 2009
Tom Cruz asked:




Interactive web conferencing allows participants to take part in the conference in the
same manner as they would if you had all the participants gathered together in a large
meeting room. They can share ideas and give feedback, work together and view
presentations. They do all this by sitting in their own offices all over the world. The
interactive white board allows participants to write or draw on the screen and make it
visible to all the others. You can also share desktops so that all can see what you are
doing on your desktop. Participants can speak to one another or use text messaging in a
chat room.

It is a fact that you can save money for your business by utilizing web conferencing, but
you do need to plan for the conference, just as you would with a face-to-face meeting.
You should prepare an agenda so that the participants know in advance what topics will
be covered. This will save time answering questions during the meeting about what is
going to be covered. If you need to, you can also record the conference for later review,
but if this is not something that you would use on a regular basis you don’t really need to
pay the extra costs associated with this feature.

There are also different types of interactive features you can have with the services. You
might want to make a presentation and allow the interaction to be audio only. Or you can
use webcams so that all participants can see one another. This will require a large
bandwidth and could mean more investment on the part of your business.

Some of the types of interaction that you can have with the web conference include:

- Interactive chat

- Interactive webcasting, and

- Interactive teleseminars.

Many companies are now using this method to provide training for employees in new
products or applications.

Eleanor

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How to Run a Successful Web Conference

July 26th, 2009
Joseph Ducat asked:




Here is an outline of the steps you would go through on a regular web conference.

First, you need to gather together all the relevant files and documents into a single package that can be distributed to all of the participants. Since you are holding a web conference, this usually means web-based distribution as well. You can simply email the file package to all of the attendees, or you can upload it to a central distribution point online where everyone can download it.

Next, you need to send out invitations to the web conference. Your web conferencing client should have features that automate this step. In general, you would have to input the date and time and a short description, plus the email addresses of all involved, and then the web conferencing client will forward the invites.

You will soon hear from the invitees, who may either accept or reject your invitation. The web conferencing client can track these replies for you. Then you can get in touch with those attending and orient them on what they need to do to attend the conference. This will help to inform them if there are any software and hardware requirements that they need to prepare. On your part, as host of the web conference you have the responsibility to test that your web conferencing client is operational to make sure the event will proceed smoothly.

On the day and time of the web conference, attendees register for the web conference, and are provided a password to be able to log in later. This is to ensure a degree of privacy to the meetings. Without a registration and a password, a person cannot participate in the group event.

At the appointed time, everyone logs in and enters the online meeting space. You will be able to see who is attending, and the arrival of a new participant can be signaled by a chime or small pop-up indicating the name of the visitor.

When everyone is present, you can start the meeting by launching a shared presentation. This will be seen by all of the attendees simultaneously on their own computer screens. For meeting interaction, you can call up a virtual whiteboard that participants will be able to write or draw on by turns. The group can also engage in a discussion using a text-only instant messaging client or an Internet voice call conference. The typical web conference is short, lasting little more than an hour. At the end of the conference, everyone simply logs out and the conference page is closed.

Robert
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