Posts Tagged ‘Web Conferencing Software’

Tele-Audio Conferencing Tips

December 2nd, 2010
Linda Breim asked:




This article deals with some simple tips and things to keep in mind whenever you are going to participate in a teleconference. Usually every participant is given a common number which may be toll-free or not depending upon the service provider and also a bridge number which allows you to join the conversation.
So here are a few things to keep in mind:

o If you are the person responsible for setting up the call then it is important that you make it as easy as possible for all the participants to dial in. You can use VoIP services like Skype, considering you are a Skype member. You then simply need to add the phone numbers into a calling group and then you are ready to make a call.
o If you have a land line that is three ways enabled and you need to make an unplanned teleconference, then all you need to do is press the flash button on the phone and you are set. You can press the “flash” button to place the first caller on hold and then you can dial the second participant’s number and then press flash again. You then need to use a headset with a microphone which can be plugged into your phone.
o If you are using a VoIP system then you need to plug the headset into your computer. The headset prevents anyone else from listening in to your conversation and also mutes out and distracting sounds.

Webinar of web conferencing software such as GoToMeeting or Glance are great for setting up meetings online. It is advisable that you test the software before using it for an official meeting. Make sure that it works with your caller’s operating system and their web browsers. A good tip is to try and log in early so that technical glitches, if there are any, can be taken care of immediately.

Gina
Posted in Writing And Speaking Tags: , , , , , , , , , , , , , , Comments Off

Empty Webinar Room? Three Traffic Cures Before, During, After Webinar

November 25th, 2010
Rangoo Srinivas asked:




Organizing a webinar is made easy with the web conferencing software that are available today. But the major problem of any webinar is to get targeted audience who are willing to watch and listen to the presentation and take appropriate action.

So what are the best ways to get traffic to webinars?

Here are some of the things you can do before, during and after the webinar.

1. Announce the webinar in advance

Before starting the webinar people have to mentally get prepared to sign up for it. They have to free up their precious time to attend the webinar that may go on for an hour or so. They will willingly do this if the topic being discussed is what they want to learn. they will do this if they know the person who is going to teach them is an expert on the subject. They will benefit more if they come mentally prepared to learn from the webinar.

All these points emphasize the fact that we should announce the webinar quite in advance. We should send one or two emails with a gap of two three days. In each email we should emphasize one aspect of the webinar.

It would be better to announce the webinar on a blog or news site. This will get people posting comments saying we are looking forward to the webinar. When are you going to announce the dates? If you get the participants to this level you can be sure they will not miss the webinar.

2. Announce a Webinar Gift

When it is nearer webinar date and when you send the email with the registration details of the webinar add the information that webinar participants will receive a special gift. There is no need to spell out what the gift is. It is good to keep them guessing rather than say too much and kill their enthusiasm. Some of the potential participants who were not sure whether to sign up or not will want to sign up for the sake of the gift. The gift could be a report, a free software, information about services that will help them speedup whatever is suggested during the webinar. Whatever is given during the webinar should have some relevance to the webinar topic. The topic discussed should be closely linked to the product being given away. This will add value to the webinar, get more traffic to the webinar and the participants will be ready to attend the next webinar without any hesitation.

3. Announce a Contest

The idea of free webinars may be to promote the sale of a product or service, to educate the company staff, to train participants of a membership site, and so on. Whether the webinars are conducted for religious purposes or internet marketing purposes, some of the basic responses of participants are common. Participants enthusiastically sign up for the webinar, at least 50% of them actively participate by asking questions and interacting with others. If the webinar had gone on well, they leave the webinar room with a lot of enthusiasm to get things done. Then they get back to their routines and 90% of the effort they have put in and the webinar organizer has put in is lost. To gain maximally from any webinar, the organizer should announce a contest at the end of the webinar. All the participants are automatically entered into the contest and a prize is announced for the winner.

This gives a valuable opportunity for the webinar expert to contact this group after the webinar is over. Again the contest and the pprize should be announced in blogs and webinar news sites. Announcing this in webinar forums is a great way to spread the message. The competition will go on for some time, then the prize will be announced and there can be a post from the prize winner about the webinar experience. This is a wonderful testimonial to the webinar that will get more people sign up for a similar webinar in future.

There are many more ways to get traffic to webinars and this article has dicussed three important traffic tactics that can be implemented before, during and after the webinar.

Lillian
Posted in Internet And Businesses Online Tags: , , , , , , , , , , , , , , Comments Off

Advantages of Using Video Conferencing

November 13th, 2010
Serena Wilkinson asked:




There are those who would argue that staging a webinar is not much different from conducting a live presentation in person. In many ways this is true, but the web conferencing format expands the audience and enhances the presentation. One example is through the use of videos in meetings.

Video Conferencing Explained

The term video conferencing refers to technology that allows communication via live video streams. It can involve two or more persons, but the basic idea is that all participants can see all others involved in the web conference. While it can be a standalone service, it is usually a component of today’s web conferencing software. While video conferencing is not absolutely vital to the success of a meeting, having a video component does greatly increase the overall presentation’s effectiveness.

The Benefits and Advantages

Few conferences can be considered successful without some sort of video component. Along with standard features as chat, annotation and whiteboard, presentations can be structured in such a way that participants can offer their own input in real time. This is one of the many benefits of conducting a seminar or meeting online and a growing number of organizations are catching on to this fact. These include:

Large and small companies: Regardless of the size of any business, there are great benefits to be had by either hosting or attending a webinar. Some companies may use them to provide training for employees. Smaller companies recognize the value of the web meeting for networking opportunities and self promotion. Many meeting software also have built in screen sharing functions, allowing for an easy way for teams to collaborate and work together regardless of their physical locations.

Schools and universities:

Use of video conferencing does not only apply to online schools. Online learning also schools the flexibility to offer self-paces or distance learning classes for students who are not able to attend classes on campus. Courses taught online can often be recorded for reference by students or professors later.

Vera
Posted in Communications Tags: , , , , , , , , , , , , , , Comments Off

What Is A Webinar?

November 13th, 2010
Greg Roy asked:




As more businesses look for creative ways to reach new customers as well as cut costs of communicating, the subject of webinars often comes up. What is a webinar, and what benefits can it generate for a company?

To answer the question of “what is a webinar?” one need only look to a resource that has become common to businesses of all sizes during the past ten years: the Internet. The basic answer to “what is a webinar?” is that it is simply utilizing the Internet to share visual presentations and other documents with persons who are in various physical positions around the country or even around the world. The word webinar is derived from two root words: web and seminar. A webinar is a seminar using the web and web conferencing software. When a web conference is partnered with an audio conference call, the result is a powerful communications tool that can change the way your company does business.

A webinar can be a very simple affair that is used to convey information from corporate level to outlying locations. It may also be something much more complex that involves the ability for persons to work together on a common document, interact on a common project, or stream data out to a large number of locations.

It is important to think in terms of what this can do for your business. One of the most immediate benefits of a webinar is that it can eliminate a large portion of your company’s travel budget. While there will always be those occasions when a face to face meeting is a necessity, many business exchanges within your company can be handled with the use of a web conference. Meetings that once required travel by jet can now be handled via a web conference.

A web conference can also be used to connect with potential clients who are physically at a distance from your location. Even if your suggestion of holding the meeting via the Internet is first met with the question “what is a webinar?” a quick assurance that it is easy and would require less expense on their part will impress your customer. After all, you are using cutting edge technology to communicate with them and you are doing so with an eye to being respectful of their busy schedules. This is a win/win situation and it is an opportunity to raise their opinion of you and your company.

Webinars are an easy way to hold an ad hoc meeting with people in many different locations with almost no advance notice. As an example, assume you have a client that has just encountered a major problem. You know your company can bring them a solution. You simply prepare the necessary documents quickly, gather all relevant persons together for a webinar, and walk them through the solution. While this could be done with an audio conference alone, the added impact of visuals will often help drive home the effectiveness of your solution and allow your client to authorize your solution much more quickly. This could give you another opportunity to strengthen your presence with your customer.

Webinars are a tool that allows you to take persons on a tour of any web site you choose. Often, when you want to connect with a potential client who is too busy to set aside a couple of hours for a face to face meeting, you can get thirty minutes on an audio call and a session on the web. You can prepare some slides or a document to illustrate what your company can do for them; or if you have a really informative company web site, take your prospect to your company web site and point out a few facts that are prominently posted.

While we are several years away from a time when people will no longer ask “what is a webinar?” the answer will always vary, depending on what types of communication are most desirable to the person who makes the query. If it is documentation, then that is the main thrust of the response. If it is finding information on the web, the web-touring feature will be part of the answer. Should the main concern be finding time for meetings, then the time efficiency and cost savings of webinars will come to the fore. Whatever the need that is foremost in the mind of the person asking the question, there will be found the most appropriate answer to the question “what is a webinar?”



Jill
Posted in Webinar Secrets Revealed; 7 Steps For Any Small Business To Make Big Money Using Webinars…without Spending A Fortune! Tags: , , , , , , , , , , , , , , Comments Off

Web Video Conferencing in the New Millennium

March 18th, 2010
Magdi Mikhail asked:




Are you in need of something that can boost your business by more than half and still be able to save on the cost of production? Do you want to be able to monitor your factories and met with your staff on a regular basis though you are miles away from corporate? Web videoconferencing allows you to work on these things without having to worry about cost and impact on the business.

All that you need to do is just a website away. The need for expensive equipment has also been taken away since all the equipment you would need is inside the Internet and all of it is waiting for you. So let’s start web videoconferencing.

So how exactly does web videoconferencing works? Well, like the name suggests its videoconferencing through the web or the Internet. A participant needs a computer to start off and Internet access. Basically that’s all you need. Other things that may or may not be necessary are web cams, web conferencing software and a website to conduct the virtual meeting. Usually websites may refer to URL’s that act as the conference room for the meeting.

There are different kinds of web videoconferencing and different kinds of purposes. First one is the web meeting (web videoconferencing), this usual kind of web conference that let’s participants interact in a controlled Internet environment. Usually CEO’s and business executives have web meetings when they are out of town and on business. Not only can they visit their site often they can keep close tabs on people. Usually Web conferencing allow people on the go to keep up with the requirements of the office.

Live video is another kind of conferencing over the Internet or what young people call video chat. live video or video chat is just like text chatting only it’s done through the web cam. Just like web video conferencing live video is more or less like it in purpose and setup. While web videoconferencing uses software to support the video format of the live video this is because of the limited number of formats that can be streamed over the web.

Another kind of web conferencing tool is VoIP or Voice over the Internet Phone. The concept of VoIP is no longer new to us. Some people have started using VoIP software and sites as their primary phone for business, personal and technology use. Because of it’s virtual endless capacity to call inside and outside countries and not to mention computer call functionality.

That means even without a regular or mobile phone people can communicate anytime anywhere. Now if you apply that to whatever your web videoconferencing needs that you have, you are sure to get your money’s worth.

And lastly a dedicated Internet website that would cater to all the web conferencing needs that you have. As the name mentions it is a dedicated server that acts as the conference room of your company and a gateway for all other video conferencing you will have even outside the company.

Since this is a new tool for your company to use in it’s quest to become one of the best in the world, it would be wise to master all the requirements and the processes of web videoconferencing to reap the best results from it.

Edith
Posted in Communications Tags: , , , , , , , , Comments Off

Phone Conferences Via Web Conferencing

November 10th, 2009
Dean Iggo asked:




Holding phone conferences via web conferencing is an emerging field in conference call technology. More people are now able to access the Internet at lightning fast speeds. Faster speeds means incredible amounts of data can be transferred and shared instantly. To take advantage of this many companies are holding their phone conferences in via a web conferencing service.

While in most cases a company chooses to use either phone conferences or web conferencing, a combination of the two is truly important step to increasing the usefulness of conferencing. Why is that? Well for starters with the introduction of VoIP (Voice over Internet Protocol) calling services, it is becoming easier to make phone conference calls to either toll or toll free numbers. A VoIP line isn’t necessary; many companies are still using a regular telephone.

To complete the voice portion of a teleconference, the normal steps apply, calling a number and inputting a pass code. So far this is pretty standard and is a process that most companies are familiar and very comfortable with. Adding in web conferencing at this point is also very easy and doesn’t involve too many more steps. First the computer that will be used during the conference call will need to have the software that is provided by the conference calling service. After downloading the conferencing software, the computer needs to be connected to the Internet if not already.

Most modern computers come Internet ready, and installation can be done without having to have the cable company send over a person to do it. In most cases hooking up to high-speed Internet involves picking up a cable modem, plugging it in and connecting both the computer and cable connections. Follow a few simple onscreen instructions and the computer is now ready for web conferencing. After calling the necessary number on a telephone, now connect using the web conferencing software.

Immediately it is obvious why many companies are switching to phone conferences via web conferencing. The ability to not only have an audio conversation, but to share information over the computer adds another dimension to conferencing services. Many companies are able to share sales data, graphs, pictures and even video during phone conferences via web conferencing.

Jeffery
Posted in Communications Tags: , , , , , , Comments Off

Web Conference Services – What Are The Options Available For Web Conferencing Services

October 15th, 2009
Ricky Lim asked:




Web conference services are provided by a web hosting company to its customers for conducting conferences or meetings on the Internet. Web conferencing is the base through which a business organization can hold meetings, discussions, seminars and presentations. During online conferences there are various ideas generated and shared with help of a virtual whiteboard and polling, which lead to a fruitful business decision.

Audiovisual presentations are the most important aspect of a web conferencing service, which to some extent count as a reason for its success.

There is various software that can helps in organizing a web conference for any business organization. Out of the plenty of web conference services one must choose the best. Making a choice for the best web conferencing software is just as difficult as making any sound business decision. For making this choice, you need to have a lot of knowledge about various types of online web conferencing software. It is a software as well as an online service for business as well non-business organizations.

Web Conferencing Service Options

The web conferencing services have various options for their users like PowerPoint presentations and sharing of different types of business data. They also have co-web browsing tool with a definite list to enable any kind of business presentations through the Internet.

The specific feature of web browsing includes co-browsing, text messaging as well as file and data sharing. The Business organizations also have the option of recording the minutes of the meetings that can be accessed offline as well.

Additionally, the options of data analysis and survey are also available to a business organization. During the statement analysis, automatic survey features enable the quick flow of information and analysis statements. The replay option and other web conferencing options are also available for the users of web conference services. You can even send alerts with the help of the scheduling feature.

Megan
Posted in Communications Tags: , , , , , , Comments Off
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